Webexpenses

Expense management platform with free expense cards, receipt capture, and multi-level approval workflows.

📍 United Kingdom 🇬🇧, Witney

🏛️ Majority EU-owned

Expenses

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Product overview

Webexpenses is a UK-based expense management platform founded in 2000, headquartered in Witney, Oxfordshire. The company is owned by Tenzing Private Equity (a London-based PE firm) following its acquisition in December 2023. The product handles expense claims, mileage tracking, corporate card reconciliation, invoice processing, and petty cash management. Webexpenses uses Google Vision OCR for receipt capture and supports up to six levels of approval workflows with configurable policy rules. The platform also offers its own free expense cards (physical cards issued to all users at no extra cost), with cashback available on higher plans. Webexpenses serves over 2,000 finance teams and 300,000 users across 70+ countries, with a reported 99% client retention rate. The company has processed over £1 billion in expense claims. Notable clients include Mountain Warehouse and the Museum of London. The Pro plan includes direct reimbursement powered by the Wise Platform. Pricing starts at £7.50 per user per month on the Essential plan, with an active-user billing model where companies only pay for employees who submit or approve expenses. KEY FEATURES: - Google Vision OCR for receipt scanning and data extraction - Free expense cards for all users with cashback on paid plans - Up to six levels of approval workflows with policy enforcement - Direct reimbursement via Wise Platform on the Pro plan - 50+ integrations with Sage, NetSuite, Xero, and Microsoft Business Central